Academic Policy

Academic Rules and Regulations

Students admitted to HIMS must abide by all academic and administrative rules, as approved or modified by HU/HIMS from time to time. All admissions are provisional and HIMS reserves the right to cancel admission of any student for indiscipline, violating rules, providing false information, manipulating the documents, or for any other reason. The students are required to adhere to the code of ethics and conduct for HIMS students. A copy of the same may be obtained from the Director`s office.

Enrollment

The students will be considered on the rolls of the University after due enrollment. Duly filled in enrollment  form along with necessary documents must be submitted in the office of the Deputy Registrar (Academics), through HIMS Office, within six weeks from the date of admission in any program at HIMS. A student who fails to do so will be liable to cancellation of admission without any refund of fees. Fresh enrollment shall be required for each degree program.
The following documents are to be submitted along with the enrollment form

  1. A copy of matriculation certificate along with the original. The latter will be returned after verification
  2. A copy of the pre-requisite certificates/diplomas/ degrees along with the originals. The later will be returned after verification
  3. Original marks sheet(s) of the requisite examination(s) to be retained by the University
  4. Two recent photographs of 1” x 1” size
  5. A copy of student`s N.I.C. (or father`s N.I.C. along with form `B` from students under 18 years of age)

Students seeking admission on the basis of `A` levels/`O` levels or degrees from foreign institution/universities are required to obtain and submit “Equivalence Certificate” from the Competent Authority (Inter Board Committee of Chairmen Islamabad in case of Matriculation, Intermediate and Higher Education Commission, Islamabad in case of graduation).

Enrollment in a degree program shall be valid as under:

Degree Program Validity

BBA (4 years)         6 years

BS    (4 years)         6 years

BBS (2 years)         6 years

BBS/MBA               2 years

MBA (3.5 years)    6 years

MBA (2.5 years)    4 years

MBA (1.5 years)     2 years

MS    (1.5 years)     2 years

DBA (1.5 years)      2 years

After the expiry of this period, the student shall apply for fresh enrollment with payment of requisite charges.

Attendance

Punctuality and regular attendance in lectures and other course related work is necessary. A minimum of 85% attendance is compulsory in every course. From the date of commencement of a course, a maximum absence of 7 sessions in regular semester, 4 sessions (2 hours each) in summer semester and 3 sessions (3 hours each) on weekends, shall be allowed. Absences exceeding these limits will result in award of an `F` grade in the respective course.
There is no provision of condoning absence beyond these limits for any reason, whatsoever. Absence on the first day of the semester, immediately before and / or after holidays, and examinations, is considered a serious offence and shall render the student liable to suitable disciplinary action. In certain exceptional cases, such as hospitalization, on production of suitable proof, the attendance requirement may be relaxed from 85% to 75% by the approval of Director HIMS.

Teaching Methodology

A typical 3 credit hour course is delivered in 42-48 teaching hours including examinations, 3 hours per week, spread over roughly 16-18 weeks in a regular semester; 6 hours per week, spread over roughly 8 weeks in summer semester and / or weekends in Executive MBA programs. Teaching mix consists of lectures, assignments, seminars, research projects and/or any other learning activity suited to the course as determined by the Course Instructor, in consultation with the Chairman of the teaching department concerned.

Course Load

The normal course load for every semester shall be followed as stated in the respective program offering in the prospectus. The Institute reserves the right to change the number and composition of the courses required for a degree program due to any reason.

Examination

The SGPA (Semester Grade Point Average) and CGPA (Cumulative Grade Points Average) shall be calculated according to the under mentioned formula. CGPA= Sum of (Credit Hours) x GPA Total Credit Hours

Grading Scheme

A typical 3 credit-hour courses offered in all programs shall be evaluated on the following scheme
Quizzes (n-1)                                     10%
Assignment (s)/Termreport          20%
Mid-Term Examination                 30%
Terminal Examination                   40%
Total 100%
Depending on special requirements of any course, the course instructor may prescribe a different scheme of evaluation with the approval of the Director, HIMS upon the recommendation of Chairman of the Department. Students shall not be allowed to take examinations: (a) If they fail to produce I.D. Cards in the Midterm Examination and Admit Cards (issued by HIMS office after all necessary clearances) in the Semester Final Examination and / or (b) If they are defaulting in payment of fee.

Dropping a course

A student may apply to drop a course within 3 regular sessions from the start of the semester / course in a regular semester. Students are not encouraged to drop more than one course in a semester. A written permission shall be required on the prescribed “Course Drop Form” with “No Objection” from the Course Instructor and approval of the Academic Advisor. The fee paid for such course shall not lapse and will be accounted for later. A course taken in summer semester or on weekends cannot be dropped.

Withdrawal from a course

A student may apply for withdrawal from a course within 10 weeks of start of session, in a regular semester. A written permission from the Director shall be required on the prescribed “Course Withdrawal Form” with “No Objection” from the Course Instructor. Withdrawal from a course taken in summer semester or on weekends must be applied for one day before the mid-term examination. The students allowed withdrawal will not be awarded `F` in the course and the course will not be counted for purposes of calculating GPA/CGPA. The fee paid for such course shall not be refunded.

Incomplete Course

A student who has completed all attendance requirements in a course and taken all class tests and quizzes with a minimum of 50% marks in the semester work and fails to appear in the semester final examination due to any genuine reason may apply for `incomplete` in the course on the joint recommendation of the Course Instructor and the Academic Advisor. After the approval of the Dean/Director, the student shall be granted `I` which will not count towards calculation of SGPA or CGPA. The student must apply for conversion and shall be given an examination paper of 40 marks within six weeks from the date of the final examination of that course, failing which the` I will be converted to an F.

Dropping a Semester

A student may be permitted to drop a maximum of two semesters for genuine reasons during a degree program. The period of discontinuation shall be included in the validity period of his/her enrollment.

Promotion to next higher semester

A minimum CGPA of 1.8 is required for promotion. However, the students with a CGPA less than 2.5 will be on probation. The student who fails/drops/withdraws four or more courses will not be promoted as well. If a student fails to achieve CGPA of 1.8 in two consecutive semesters, his/her name shall be removed from the rolls of the University.

Eligibility for award of Degree

Students are required to obtain a minimum cumulative grade point average (CGPA) of 2.5 out of 4.0 to earn any degree / diploma and pass a comprehensive examination, as per rules. The students with a CGPA of less than 2.5 shall be required to improve by repeating in full the courses with a `C` grade to fulfill the eligibility requirements.

Promotion from BBA 4 years to MBA

BBA (Hons.) students with deficiencies/CGPA less than 2.5 shall not be eligible for promotion to MBA. They shall be required to remove deficiencies/improve CGPA.

Improvement of CGPA

Students having CGPA of less than 3.0 may be permitted to repeat only those courses in which they have earned `C` Grade. Such courses may be taken in a regular semester, Weekend or Summer Program on payment of requisite course fee. Permission to repeat a course shall be given only once. If a student fails or gets a poorer result in subsequent attempt, his/her previous result shall hold good.

Migration and Transfer of Credits

Students seeking admission on advanced standing basis are allowed exemption for similar courses passed in at least `B` grade from recognized/Chartered institutions provided they also fulfill the basic admission criteria for the relevant degree program. The equivalence of course outlines shall be determined by the Dean, Director and concerned H.O.D., N.O.C / Clearance from the Institute / University is required to be submitted by the student to get admission at HIMS. If a foreign citizen migrates from abroad, he/she shall be required to provide N.O.C. from the relevant Ministry of the Government of Pakistan. Exemption in a course shall be allowed only if the course contents match at least 80% with the corresponding course at HIMS.
Migration from a recognized Institute / University shall be allowed only if the student has completed at least one semester at the parent Institute / University. It is also be incumbent upon the students to complete at least 50% of his / her course work at HIMS. Transfer of credit(s) in similar course(s) passed by a student is allowed only if he/she has transferred from a constituent or affiliated institution of Hamdard University.

Maximum Course Load

Maximum course load shall be determined on the basis of performance of the student as under
GPA / CGPA Below 1.8
Only deficiency courses (in which the student has failed) shall be offered. Total number of courses must not exceed the normal course load of the staying semester. 1.8 to 2.5
Total number of courses (including deficiency courses, if any) shall not exceed the normal course load of the probationary semester. More than 2.5 to 3.0 Normal course load of the semester plus one deficiency course.
More than 3.0 Normal course load of the semester plus two deficiency courses. A minimum CGPA of 2.5 is mandatory for the award of a degree. Repeating / improving grade / incomplete / taking courses from other campuses of this University shall disqualify the student for award of positions / medals. Those students who fail to complete the degree requirements shall be eligible for award of certificates for the courses that they have completed.

Internship:

Internship At least one, 6-8 week internship is  mandatory for the award of a degree. These internships can be arranged /allowed during summer and / or any other convenient time. The concerned Academic Advisor, on the basis of reports from the organizations served, evaluates the internees. Courses at Other Campuses Students enrolled in one program may be allowed to take courses in other programs under certain rules and conditions and only on the approval of Director HIMS.

Comprehensive Examination

Comprehensive Examination After completion of all courses prescribed for a degree and obtaining a minimum CGPA of 2.5, students shall be eligible for and required to take a “Comprehensive Examination”. Satisfactory performance in this examination is mandatory for the award of degree. Any student failing in comprehensive examination shall be eligible for the next comprehensive examination only after an interval of one regular semester. A maximum of three attempts shall be allowed to a student failing which he / she shall be eligible for award of certificates for the completed courses.

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